Accounts Payable Coordinator


Everyday Roles

  • Conducts final review of Vendor statements for completeness before validating.
  • Validates vendor’s documents for payment accuracy and final payment processing.
  • Ensure updated vendor information is input in the Great Plains accounting system.
  • Assists Sr. Accountant in resolving outstanding Accounts Payable issues.
  • Code individual vendor documents to insure prompt and accurate payment.
  • Works with vendors to resolve all Accounts Payable section issues.
  • Assists Customer Service Reps/Tech Services to resolve Labor Allowance payment issues.
  • Contact vendors to clear outstanding credits if no future orders allow credit to be carried forward.
  • Conducts daily check information with banking institution maintaining positive pay option.
  • Maintains up to date registry on all accounts payable files enabling accurate record keeping.
  • Ensure all mail is date stamped, sorted, and distributed in a timely manner.
  • Process authorized company payment checks to vendors as required.
  • Validate vendor documents and process into MAX inventory all inventory related invoices/transactions.
  • Work side by side with Purchasing to ensure timely invoice processing and assist to resolve any issues.
  • Print all documents received through email and distribute accordingly.


  • Weekly Open Rejection reporting and working with purchasing on delinquent issues.
  • Maintain monthly Petty Cash Box balance and record all General Ledger transactions.
  • Prepare and validate 1099’s and 1096’s for accuracy and accountability annually.
  • Conduct vendor analysis to compare all payments and invoices to resolve differences.
  • Work with the Purchasing Department to resolve issues on the un-posted receipts report.
  • Maintain established bank standard templates for wiring funds to associated vendors.
  • Wire approved funds directly to vendors when situations dictate rapid payment resolution.
  • Compile and complete end of month transactions and compare with account balance.
  • Create new vendor profiles by adding required information into Great Plains accounting system.
  • Update Controller monthly on foreign vendor payments registered in Accounts Payable section.
  • Coordinate debit memos with Ass. Controller and Purchasing using un-posted Receipts Report.
  • Maintain Stamp Box balance to ensure appropriate established stock levels are available.
  • Assists Sr. Accountant with any special projects that impact the Accounts Payable section.
  • Other responsibilities as assigned.

How to Apply

Send a resume and cover letter to Please include “Accounts Payable Coordinator” in the email subject line.